Office Assistant

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$16/hr-$20/hr

EDUCATION AND EXPERIENCE

  • Required: High School diploma or equivalent
  • Required: 3+ years experience as a receptionist in a Veterinary emergency hospital

JOB SUMMARY

We are currently looking for an Office Assistant(s) to join our growing team. If you’re an enthusiastic, outgoing, and self-organized individual, our company can be the perfect place for you to continue your career path and expand your knowledge. If you can tick most of the fields off as something you’d be comfortable with, apply now.

JOB DUTIES AND RESPONSIBILITIES:

General Tasks:

  • Sorting and sending mail
  • Writing memoranda, reports, letters, and other items
  • Maintaining files and dealing with other administrative support tasks
  • Keeping an inventory of office supplies and ordering new ones as necessitated
  • Completing banking transactions and carrying out basic bookkeeping
  • Answering phone calls and taking messages
  • Scheduling meetings and managing calendars
  • Welcoming visitors to the office
  • Providing visitors with information
  • Resolving office-related issues
  • Completing HR Administrative tasks
  • Receiving deliveries and counting inventory
  • Auditing financials and resolving discrepancies
  • Screening applicants for various positions
  • Organizing and increasing efficiencies in various departments
  • Event and team building planning
  • Scheduling and supporting meetings (phone, zoom, google meet, in person)
  • Setting up and monitoring various supplier/vendor accounts
  • Special Projects Management
  • Executive Assistant Duties

Qualifications and Requirements:

  • 3 years of relevant experience in an office environment, preferably in an administrative position
  • Flexibility and capacity to prioritize new tasks
  • Exceptional interpersonal and communication skills
  • Excellent writing skills – strong spelling, grammar, and punctuation
  • Ability to work independently
  • Excellent time management skills
  • Self-organization
  • Customer service
  • Paying attention to detail
  • Multitasking with ease
  • Basic computer skills (email, Microsoft Office, Excel, Google Spreadsheets, etc.)

Job Type: Full-time