Veterinary Inventory and Pharmacy Manager
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$18.00/hr – $21.00/hr
Under the direction and supervision of the office manager, the veterinary inventory and pharmacy manager (IPM) is responsible for managing all inventory and pharmacy needs that involve the pharmaceuticals, hospital, clinic, equipment, and office supplies. They will also be responsible for maintenance of laboratory equipment, as well as the training of CVTs and TAs on laboratory equipment usage.
Veterinary IPM reports to the Office and Practice Manager.
EDUCATION AND EXPERIENCE
- Required: 2+ years previous veterinary office experience
- Required: 2+ years previous ER and/or specialty medicine experience
- Preferred: Active CO state technician license
- Preferred: College (AS/BS/BA)
KNOWLEDGE AND SKILLS
- Proficiency in electronic medical records system (EzyVet)
- Must be able to operate a computer, including basic typing skills
- Must be able to learn and operate various veterinary software applications
- Proficient operation of various office equipment (copier, scanner, fax machine)
- Basic filing skills
- Effectively manage multi-line phone system
- Effective interpersonal communication skills
- Effective in multi-tasking (prioritizing and accomplishing tasks)
- Effectively handle stressful situations
- Maintain a positive work environment
- Excellent verbal and written English communication skills
- The ability to work collectively with team members
- Be familiar with IDEXX laboratory equipment
- Follow OSHA standards. Be able to find Material Safety Data Sheets quickly
- Know and use standard medical and business abbreviations
- Use proper medical terminology when speaking and writing
- Competently speak and write the English language legibly
ESSENTIAL DUTIES AND RESPONSIBILITIES
Functions that an individual can perform unaided or with the assistance of reasonable accommodation. The manager must be proficient in performing, as well as overseeing, training, and creating protocols for management of the following:
General Job Expectations:
- Identify product purchase needs and place orders to maintain adequate on-site inventory
- Conduct inventory counts to ensure accuracy
- Assist in evaluating and selecting products and vendors
- Receive inventory upon arrival and maintain associated documentation
- Maintain and evaluate inventory records on a quarterly basis
- Help develop product dating and rotation procedures to reduce loss
- Create an efficient space utilization plan for supply storage
- Notify hospital management of shortages or other problems that could impact product availability.
- Facilitate hospital equipment purchase, maintenance, and repair
- Maintain an adequate but tight stock of inventory items
- Gain and utilize proficiency with the Cubex system
- Gain and utilize proficiency with EzyVet, Sortly, Vetsource, and any other programs tied to inventory usage, tracking, ordering or management thereof
- Know the products that are available, including new items on the market
- Manage cost control and obtain the lowest pricing
- Meet with sales representatives, ask about promotions, and discuss new products with the doctors and staff
- Provide the practice manager with a list of drugs expiring in the next eight weeks (monthly)
- Provide the practice manager with a list of all expired drugs (quarterly)
- Discuss return and replacement policies with drug companies
- Review inventory by categories on a rotating basis so that all are reviewed a minimum of twice yearly
- Review control-drug inventory and log for accuracy, make sure spelling and strengths of medicines are correct.
- Check price, dispensing fee, minimum fee, markup, discounts, and tax for accuracy.
- Follow up with clients/assist with-in hospital filling and refilling prescriptions and educating clients about usage/dosage/general drug expectations for patient care outside of hospital
- Oversee the practice manager when he or she orders office supplies and other inventory items
- Advise the practice manager when he or she enters products into the inventory log.
- Advise the staff about how to maintain proper inventory controls.
- Take an end-of-the-year inventory between December 1 and 25 each year.
Pharmacy Management Expectations:
- Manage outsourced pharmacy request and online ordering platform
- Follow up with clients/assist with accurate in-hospital filling and refilling prescriptions
- Educating clients on in hospital and online (Vetsource) prescription purchase options
- Calling clients for medication refill pickups when ready
- Maintaining a want/needs list for future orders
- Managing the staff medication ordering, filling, and distributing with proper tracking and payments
- In tandem with practice manager, maintain all controlled substance logs, reports, controls and calculators
- Training new team members on the procedures and policies relating to pharmacy
- Maintain the stock on all nutritional diets in the hospital. Having contingencies in place for back orders for special diet needs.
- Educate all Team Members and Clients on nutritional diets available.
Laboratory and Equipment management Expectations:
- Perform regular laboratory maintenance and keep logs of all issues, maintenance, repairs, and replacements.
- Be available for equipment troubleshooting and repairs.
- Maintain equipment updates as needed.
- Advise staff on how to maintain equipment and follow up on quality control issues.
- Perform regular staff training on laboratory equipment maintenance and usage.
PHYSICAL DUTIES AND RESPONSIBILITIES
- Lift and/or carry up to 40 pounds from floor level and above at least several times per day.
- The ability to work in a stationary position at a computer for long periods of time
- The ability to stand, walk, stoop, bend, twist, kneel, crouch, and climb for long periods of time.
- The ability to physically restrain all sizes of pets on the floor and on the exam table.
- Must be able to grasp, hold, and manipulate objects.
- Possess vision abilities to detect, observe and assess, including close, distance, color, and peripheral vision as well as depth perception and the ability to adjust focus.
- Potential for exposure to anesthetic gases with proper protective measures.
- Potential for exposure to zoonotic diseases.
Reports to: Office Manager
- Matching 401(k)
- Medical/Dental/Vision Insurance
- PTO including some Paid Holidays (based on position’s schedule)
- Career training environment
- Discretionary Employee Bonus Program
- Employee Pet Discount
- Reimbursable Expenses including Scrub allowance and training
*Nothing in this job description restricts management’s rights to assign or reassign duties and/or responsibilities at any time.